Question: What Is Not PII Information?

Who is responsible for protecting PII?

From a legal perspective, the responsibility for protecting PII may range from no responsibility to being the sole responsibility of an organization.

Generally, the responsibility is shared with the organization holding the PII and the individual owner of the data.

That said, while you might not be legally responsible..

What is not personal data?

Personal data is information that relates to an identified or identifiable individual. … Even if an individual is identified or identifiable, directly or indirectly, from the data you are processing, it is not personal data unless it ‘relates to’ the individual.

How do you identify PII?

Personal identification numbers: social security number (SSN), passport number, driver’s license number, taxpayer identification number, patient identification number, financial account number, or credit card number. Personal address information: street address, or email address. Personal telephone numbers.

What must you do when emailing PII or PHI?

When emailing Sensitive PII outside of DHS, save it in a separate document and password-protect or encrypt it. Send the encrypted document as an email attachment and provide the password to the recipient in a separate email or by phone. [See the instructions in the Handbook for Safeguarding Sensitive PII.]

Is a phone number personal data?

Personal data are any information which are related to an identified or identifiable natural person. … For example, the telephone, credit card or personnel number of a person, account data, number plate, appearance, customer number or address are all personal data.

Is a photo PII?

All PII can be personal data but not all personal data is considered as PII. … Whereas, personal information in the context of the GDPR also references data such as: photographs, social media posts, preferences and location as personal. PII is any information that can be used to identify a person.

What kind of PII is healthcare information?

Protected Health Information is any information related to the health status, health care provision or health care payment that can further be linked to any specific individual. However, PHI is rather broadly interpreted and includes any sort of medical payment history or records of a patient.

Which is a rule for removable media?

What is a rule for removable media, other portable electronic devices (PEDs), and mobile computing devices to protect Government systems? Do not use any personally owned/non-organizational removable media on your organization’s systems.

What is not sensitive PII?

Personally identifiable information (PII) is information that, when used alone or with other relevant data, can identify an individual. … Non-sensitive personally identifiable information is easily accessible from public sources and can include your zip code, race, gender, and date of birth.

How can you help protect PII against unauthorized use?

Protect e-mails that contain PII (e.g., encryption). Do not upload PII to unauthorized websites (e.g., wikis). Do not use unauthorized mobile devices to access PII. Lock up portable devices (e.g., laptops, cell phones).

What are examples of PII?

Personally identifiable information, or PII, is any data that could potentially be used to identify a particular person. Examples include a full name, Social Security number, driver’s license number, bank account number, passport number, and email address.

What is PHI vs PII?

PHI is an acronym of Protected Health Information, while PII is an acronym of Personally Identifiable Information. … Personally identifiable information (PII) or individually identifiable health information (IIHI) is any health information that allows the patient to be identified.

Are emails personal data under GDPR?

The simple answer is that individuals’ work email addresses are personal data. If you are able to identify an individual either directly or indirectly (even in a professional capacity), then GDPR will apply. A person’s individual work email typically includes their first/last name and where they work.

Can you send PII via email?

Emails containing personally Identifiable Information (PII) should only be sent to recipients with an official need-to-know. The email must be digitally signed and encrypted. It is against policy to send PII to group email addresses.

What is the best example of protected health information?

Health information such as diagnoses, treatment information, medical test results, and prescription information are considered protected health information under HIPAA, as are national identification numbers and demographic information such as birth dates, gender, ethnicity, and contact and emergency contact …

What qualifies as PII?

Further, PII is defined as information: (i) that directly identifies an individual (e.g., name, address, social security number or other identifying number or code, telephone number, email address, etc.) or (ii) by which an agency intends to identify specific individuals in conjunction with other data elements, i.e., …

What is considered PII under GDPR?

Personally identifiable information (PII) is any data that can be used to identify a specific individual. … (See “General Data Protection Regulation (GDPR) requirements, deadlines and facts” for more specifics on the regulation.)

How do you handle PII?

10 steps to help your organization secure personally identifiable information against loss or compromiseIdentify the PII your company stores.Find all the places PII is stored.Classify PII in terms of sensitivity.Delete old PII you no longer need.Establish an acceptable usage policy.Encrypt PII.More items…•

What are the two types of personal data?

Are there categories of personal data?race;ethnic origin;political opinions;religious or philosophical beliefs;trade union membership;genetic data;biometric data (where this is used for identification purposes);health data;More items…

Is PII a religion?

Information about an individual that is linked or linkable to one of the above (e.g., date of birth, place of birth, race, religion, weight, activities, geographical indicators, employment information, medical information, education information, financial information).

What are the 7 principles of GDPR?

The GDPR sets out seven key principles:Lawfulness, fairness and transparency.Purpose limitation.Data minimisation.Accuracy.Storage limitation.Integrity and confidentiality (security)Accountability.

Why is phi so important?

Importantly, it goes beyond healthcare records and includes health insurance details as well as any information relating to payment for healthcare which could identify the individual concerned. Under HIPAA there are 18 identifiers that make health information PHI: Names. Geographic data.

How do you become PII Compliant?

6 Steps to Start Securing PII TodayIdentify the PII your organization uses. … Locate where PII is stored. … Classify PII in terms of sensitivity. … Establish an acceptable usage policy. … Implement an encryption solution. … Back up your solution with training.

Is name and address sensitive data?

“By itself the name John Smith may not always be personal data because there are many individuals with that name. However, where the name is combined with other information (such as an address, a place of work, or a telephone number) this will usually be sufficient to clearly identify one individual.”

Is the last 4 digits of SSN PII?

What is a truncated Social Security number (SSN)? A truncated SSN is the last four digits of an SSN. It is considered sensitive Personally Identifiable Information (PII), both stand-alone and when associated with any other identifiable information.

What is the difference between PII and personal data?

A personal data is considered as anonymized if it does not relate to an identified or identifiable natural person or if it has been rendered anonymous in such a manner that the data subject is not or no longer identifiable. … PII includes any information that can be used to re-identify anonymous data.